Privacy Policy
AIMIS App

Last Updated: November 29, 2025

The AIMIS App (“Application”) is designed to support institutional monitoring, inspection digitization, audit-ready reporting, and recording of attendance of field employees. It guides users through structured workflows, dashboards, and compliance checks.
This Privacy Policy explains what information we collect, how we use it, and the measures we take to safeguard it. By using the App, you consent to the practices described below.

This Privacy Policy explains what information we collect, how it is used, and how we safeguard it. By using this Application, you agree to the practices outlined below.

Information We Collect

We may collect the following categories of information:

• User Information: User Information: Name, designation, contact details, login credentials, organizational affiliation, and location data (GPS or network-based).
• Facility & Workflow Data: Information related to hospital infrastructure, inspection findings, compliance status, and digitized checklists.
• App Usage Data: Device type, operating system, app version, and activity logs for technical improvements.
• Optional Media: Photos or documents uploaded as part of assessments, if enabled by the program.

How We Use Information

Collected information is used to:

• Facilitate structured inspections and monitoring visits.
• Track and monitor corrective actions.
• Record workforce attendance.
• Generate dashboards and reports.
• Use location data for visit verification and geo-tagging.
• Maintain and secure the App.
• Meet legal requirements.

We do not use your information for marketing or commercial purposes.

Data Sharing and Disclosure

We do not sell or rent your personal data. Information may be shared only with:

• Authorized Stakeholders: Health departments, partner institutions, auditors.
• Technical Service Providers: Service providers under confidentiality.
• Legal Authorities: Legal authorities where required.

Data Security

We apply industry-standard security measures to protect all collected data, including:

• Encryption during transmission and storage.
• Secure role-based access controls.
• Regular security updates and system monitoring.

While we take strong precautions, no digital system is completely risk-free. Users are expected to follow good security practices.

Data Retention

Information is retained only as long as necessary for assessment, reporting, and program monitoring purposes, unless a longer duration is mandated. Certain datasets may be anonymized for long-term analysis.

User Rights

Depending on applicable laws, users may have the right to:

• Request access to the personal data they have provided.
• Request corrections or updates.
• Request deletion of data where permissible.
• Withdraw consent for optional data features.

Children’s Privacy

The App is not intended for children under 13. If data from a child is collected unknowingly, it will be removed.

Changes to this Policy

We may update this Privacy Policy from time to time. Updates will be communicated within the Application or through official channels. Continued use of the Application constitutes acceptance of any revised policy.

Contact Us

If you have any questions about this Privacy Policy or how we handle your information, please contact:

Email: info@tattvafoundation.org